Finance and Procurement Associate - Apply by 30 December 2022 – COB

Finance and Procurement Associate

Apply by 30 December 2022 – COB

About this Position 

Dexis Consulting Group (Dexis) seeks a Finance and Procurement Associate to support its implementation of task orders under the Effective Justice IDIQ, a USAID funded initiative implemented by Dexis. Dexis currently implements two task orders under Effective Justice and anticipates additional tasks orders within 2023. The initial term of employment for the Finance and Procurement Specialist is anticipated at ¾ time (12-15 days per month) through 30 June 2023 with the possibility of extension based on additional funding from USAID or other donors.

The Finance and Procurement Associate will support the Director of Operations and the Finance and Procurement Manager to ensure the timely processing and payment of invoices and payroll related to one of the two current task orders and the procurement of goods and services and logistical arrangements for operational and program activities under the general direction of the Task Order Lead.  Additionally, the Associate may support coordination of logistical arrangements related to transportation, accommodations, and asset management. 

Initial Period of Work:                       Date of Hire – June 30, 2023

Extension of Period of Work:           Possible  - dependent on USAID/donor funding

Remuneration:                                   Based on qualifications, general range $60 - $85 per day - paid in local currency

Work Environment:                           Hybrid between in-office and home-based remote work

Reporting:                                          Director of Operations and Task Order Lead

Responsibilities:

• Timely processing of monthly salaries not later than the 3^rd business day after submission of timesheets and work acceptance forms.
  • Validation of timesheets.
  • Communication with local payroll company.
• Timely processing of regular vendor payments, once per week.
  • Prepare all payments and vouchers
  • Ensure accuracy of figures, legitimacy, and sufficiency of supporting documents,
  • Charge appropriate account codes.
• Make bank transfers for payments according to the transactions approved by the Director of Operations and program leaders.
• Maintain bank records and reconcile bank accounts, monitor cash balance in bank account.
• Keep track, in line with Dexis rules, and ensure general control of petty cash.  
• Maintain financial records, including copies of receipts, timesheets, payroll records and other documentation in accordance with Dexis policies and national legislation.
• Timely and accurate input of all required information into the Dexis QuickBooks system, weekly.
  • Ensure correct account codes and descriptions are entered.
• Timely and accurate submission of weekly funds requests.
• Timely completion of all tasks related to the monthly financial report, in cooperation with the Finance and Procurement Manager.
• Keep track of inventory, in compliance with USAID's rules and regulations and Dexis's established systems and practices
  • Ensure needed supporting documents for temporary and final transfers to the beneficiaries.
• As requested, obtain/compile procurement information for emerging needs.
• Under the supervision of the Director of Operations, Finance and Procurement Manager, and/or program leaders ensure that all procurement documents and contracts for services and goods are properly designed, competed, awarded, and implemented, in compliance with USAID’s rules and regulations and Dexis’s Procurement Policy.
• Work cooperatively, and in a timely manner, with all Dexis employees and project partners
• All other duties as assigned.

Minimum Requirements - Qualified applicants will have the following knowledge, skills, and abilities:

• Minimum of 2 (two) years of experience in similar positions in international organizations; experience in USAID-funded projects is a strong advantage.
• Excellent knowledge of Moldovan accounting, tax, and labor laws.
• Advanced competency in using Microsoft Office (Word, Excel, Access and PowerPoint).
• Direct experience and knowledge of QuickBooks software will be an advantage
• Strong analytical, research and writing skills.
• Experience with developing, reviewing, and implementing procurement activities and project budgets.
• University Diploma in economics, finance, accounting, or a related field.
• Ability to work independently under minimum supervision and efficiently coordinate several ongoing tasks.
• Ability to work under pressure with a positive attitude, as a part of the Project team.
• Fluency in Romanian and English.

Qualified applicants should submit the following documents to moldovajobs@dexisonline.com not later than COB on 30 December 2022. 

• A current CV in English
• A cover letter explaining how the applicant meetings the required knowledge, skills and abilities.

Applications will be reviewed, and interviews scheduled until the position is filled.