Extended deadline: Procurement Coordinator (NPSA7) - EU4Moldova: focal regions Programme

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The „EU4Moldova: focal regions” Programme (2019-2024) supports intelligent, ecological, inclusive and sustainable social-economic development in the regions of Cahul and Ungheni, to provide to the citizens a better quality of life, the programme has a total budget of € 23 million, it is funded by the European Union and implemented by the United Nations Development Programme (UNDP) and the United Nations Children’s Fund (UNICEF).

Specific objectives of the project:

To strengthen transparency, accountability of local public authorities and citizen participation in local governance processes in the pilot micro-regions,
To improve citizens' access to quality public services and utilities in the pilot micro-regions,
To create employment opportunities for men and women in the pilot micro-regions and improve the attractiveness of the pilot regions for investors and entrepreneurs,
To promote the smart specialization of the economy of the pilot micro regions through the development of the clustering and value chain approach in key economic sectors.

Duties and Responsibilities
Procurement Coordinator will work under guidance and direct supervision of the Programme Manager in order to ensure smooth running of the programme.

The incumbent contributes to an effective and efficient implementation of EU4Moldova: focal regions Programme through a range of actions contributing to the design, planning, management and monitoring of project activities. The Procurement Coordinator applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Procurement Coordinator works in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery.

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Administrative management:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Supervise other support staff (Procurement Assistant) and coordinate short-term consultants;
Assume overall responsibility for the coordination of administrative matters;
Monitor compliance with both UNDP and EU standards and ensure quality control of programme filing systems and files;
Provide advice to the team on procurement and contractual administration of processes.

Procurement:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
In accordance with the Programme Work Plan support the procurement of equipment, supplies and services ensuring full compliance with UNDP rules and procedures;
Prepare the procurement plans for the project and monitor their implementation;
Organize procurement processes, including preparation and conduct of RFQs, ITBs or RFPs, development of bidding documents, receipt of quotations, bids or proposals, their evaluation, negotiation of conditions of contracts, in full compliance with UNDP rules and regulations;
Organize procurement processes with respect to individual consultancy services (ICs, RLAs), coordinate receipt of applications and financial proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices; ensure that contractual processes follow the stipulated UNDP/EU procedures;
Prepare the submissions on the procurement processes to the Contract, Asset and Procurement Committee (CAP);
Draft contracts for goods and services for management approval;
Effective contracts management -draw up and maintain evidence and monitoring of awards and contracts with project implementing partners, consulting organizations, contractors, etc.;
Maintain records on national consultants, services providers and their respective status (contracts, ToRs, etc.) in accordance with corporate policies and procedures;
Monitor supplier’s performance with respect to the quality and timely delivery of goods and services;
Create and manage e-requisitions in ATLAS;
Undertake any other tasks requested on an ad hoc basis.

Other duties:

Keep abreast of UNDP rules and regulations in the area of responsibility and maintain an optimum level of knowledge by continuous learning;
Provide regular reports to the Project managers and flag any deviations from the work plans immediately;
Provide inputs for elaboration of proposals and implementation of cost saving and reduction strategies in consultation with Programme management.

The key results have an impact on the overall successful implementation and achievement of the objectives of the Programme. The information provided facilitates decision-making of the Project Board and UNDP management.
Competencies

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Functional Competencies:

Client Orientation: Maintains effective client relationships
Data gathering and implementation of management systems
Problem-solving abilities: Presentation of information on best practices in organizational change
Promoting oragnizational learning and knowledge sharing
Job knowledge and technical expertise: Understands the main processes and methods of work regarding to the position

Core Competencies:

Client Orientation: Maintains effective client relationships
Data gathering and implementation of management systems
Problem-solving abilities: Presentation of information on best practices in organizational change
Promoting organizational learning and knowledge sharing
Job knowledge and technical expertise: Understands the main processes and methods of work regarding to the position
Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.
Exerts strict adherence to corporate rules, regulations and procedures.
Self-development, demonstrates openness to change and ability to manage complexities.
Initiative-taking. Consistently approaches work with energy and a positive, constructive attitude
Acting as a team player and facilitating team work.
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control. Remains calm, in control and good humored even under pressure.
Managing conflict.
Informed and transparent decision making.

Desired additional skills and competencies

Specialized training in procurement is desirable.
Experience in similar positions in a UNDP and/or EU-funded project is an advantage.
Experience in development assistance or related work for a donor organization, implementation of international projects, involving large scale procurement processes, consulting company, or NGO is an advantage.

Required Skills and Experience

Education:

University Degree in economics, finance, public administration or other related fields.

Experience:

At least four years of relevant experience, preferably with specialization in procurement, supply chain management or purchasing.

Required Language(s)

Fluency in oral and written Romanian, Russian and English.
Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

Institutional Arrangement

Direct supervisor – Programme Manager
Nationals or others legally authorized to work in Moldova are eligible for consideration (country of citizenship or place of permanent residence)

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Vacancy End Date: 18 November 2021

To apply please address the link: https://bit.ly/3nyUqp3