Logistician Assistant - HEKS/EPER Moldova

Logistician Assistant - HEKS/EPER Moldova


Job title

Logistician Assistant

Duty station

Chisinau, Moldova

Starting date

1st July 2023

Contract duration

6 months

Contract type

Full time, office based

Reports to

Social Cohesion Manager, Finance & Admin Manager

Coordinates with

Project Officer, Finance Officer, HEKS/EPER Partners.

Direct line manager of

N/A for the time being.


HEKS/EPER is a Swiss INGO founded in 1946. HEKS/EPER is supporting local partner organizations with around 200 projects in 34 key countries worldwide. HEKS/EPER Moldova Office cooperates with NGO active in the field of development cooperation and humanitarian aid.

HEKS/EPER is active in the Republic of Moldova since 2004 and the latest Country Program 2016-2020 was aiming at improving the living conditions for people in the rural areas of the Republic of Moldova. The focus on the rural areas addressed the disparities and inequalities in development of urban and rural areas in Moldova.

The conflict in Ukraine has created a regional humanitarian crisis. Moldova is one of the main refugee-hosting countries and a transit country for onwards. As of 15 June, 498’896 people have entered Moldova from Ukraine, of which 85’948 Ukrainian refugees and 3’873 third-country nationals have remained in the Republic of Moldova. The number of persons arriving from Ukraine into the Republic of Moldova has fluctuated since the escalation of the war in Ukraine.

Due to such a context and knowing that HEKS/EPER has a previous strong experience in the country by supporting local partners, it has been decided to start a humanitarian programme. HEKS/EPER implements projects through well-known partners that were supported by HEKS/EPER during the last 15 years.


Main responsibilities


Administrative and Logistics Support

·       The Logistician Assistant (LA) is responsible for supporting the team and ensuring that all procurement and logistics operations are done on a timely basis without compromising known HEKS/EPER standards.

·       The LA will be responsible for following up on certain procurements in different sites as needed and will work closely with all sectors to ensure that planned activities are implemented accordingly.

·       Performs collecting quotations, preparing bids analysis, and processing Purchase Requisitions and Purchase Orders;

·       Identifies vendors and participates in their evaluation against performance, reliability, quality, price, and delivery in respect of organizations’ best interests and donor mandates. Taking under consideration while conducting a bidding process the value of money, quality, compatibility, payment method, warranty, after-selling services, and the company profile/reputation.

·       Follows up with the Finance Unit to ensure suppliers’ accounts are settled on time.

·       Helping organize and maintain office common areas.

·       Organizing travel by booking accommodation and reservation needs as required

·       Maintaining supply inventory.

·       Coordinating events as necessary.

·       Undertake driving duties including making deliveries;

·       Perform general office duties, including assisting with organising meetings, seminars/workshops and booking venues

·       Assist with administrative tasks associated with the procurement, data entry, checking inventory and monitor / replenish office supplies & materials.

·       Leading the contracts development (preparation, verification) engaged by HEKS/EPER with third parties.

·       Assisting procurement, supply according to HEKS/EPER policy.

·       Leading administrative formalities with authorities i.e. renewing work permit, visa and security

·       Clearance of expatriate employees.

Safety and Security

·       Together with Community Facilitator, asses and consult other partners to ensure security of the operation; Ensure risk assessment and share security information.

·       Assist team members to produce timely incident report to the line manager and advice on taking corrective measures, if needed.



Education and professional experience

·       High school diploma or associate’s degree.

·       Minimum of 3 years of experience in logistical assistance.

·       A current driving licence and good driving record is essential.

Professional requirements

·       Must be able to function comfortably in a complex work environment, working and prioritizing multiple tasks.

·       Good analytical and conceptualization skills and ability to think strategically.

·       Good time management and interpersonal skills.

·       Willing to work at least 20% at the field level.

·       Have a valid driver's license


·       Fluency in English (both verbal and written).

·       Fluency in Romanian, Russian;

Personal requirements

·       Ability to establish collaborative relationships with staff, beneficiaries and other stakeholders.

·       Strong attitude to take initiative, work autonomously and achieve results effectively.

·       Flexibility and good stress-management.

·       Respect of HEKS/EPER mission and values.



The post holder abides by all internal rules, regulations and policies and accepts new responsibilities as and when those are assigned by the line manager. The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his voice when required.

HEKS/EPER works rights-based, conflict-sensitive and values the diversity of the people it hires and works with. Therefore, all qualified applicants, including women, refugees, minorities, persons with disabilities, etc. are encouraged to apply. 

How to apply:

Interested applicants are invited to send the CV and cover letter in English to: olesea.badia@heks-eper.org

Deadline for applications: June 19th, 2023 (end of the day). Please note that applications will be reviewed on a rolling basis and the closing date may be brought forward if needed. We encourage early application.

Articol adaugat de: HEKS MOLDOVA INFO