UNDP Moldova: Driver/Administrative Clerk (NPSA-3) - AdTrade Project

Background

The overall objective and expected outcome of Advanced Cross-River Capacities for Trade project is to secure that men and women on both banks of the Nistru River have better livelihoods and living conditions, due to an improved cross-river cooperation to access the opportunities offered by Moldova’s external trade arrangements, contributing to an environment of trust and cooperation across the post-conflict divide.

Specific objectives (outputs):

Output 1. Improved cross-river exchange of information, knowledge, experience and understanding of the opportunities provided by DCFTA to companies from the Transnistria region
Output 2. Increased export activity of the business community from the Transnistria region as a result of better export promotion capacities and access to cross-river export support opportunities
Output 3. Micro, small and medium-sized enterprises across the Nistru river, in particular those led by women and benefitting vulnerable groups, are enabled to produce more competitive products

The project plans to draw on the experience achieved by the business community from the right bank in making use of the DCFTA instruments and transfer it to the left bank, connecting these business communities. As a result of the improved capacity and competitiveness of MSMEs from the Transnistria region, they are expected to intensify their export activity and penetrate new markets or expand on the existing ones. As the small business sector, being the backbone of every sound economy, is underrepresented in the Transnistrian region, the project will seek to expand the MSME sector in the region by supporting a number of start-ups and young companies with a particular focus on benefitting women and vulnerable groups.

Duties and Responsibilities

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Car driving and maintenance:

Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Project Manager;
Provide reliable and safe driving services by driving project vehicles for the transport of UNDP and project staff and visitors;
Delivery / collection of mail, documents, cargo, pouch and other items;
Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required;
Ensure safe and timely driving for field trips in- or out-side the country;
Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;
Ensure that all relevant UNDP rules and regulations are met if involved in an accident.

Clerical duties:

Provide support to the Project Associate in performing registry-related duties, such as photocopying and archiving correspondence/project files;
Distribute the project correspondence/material, mails and project documents;
Provide logistical support to Project Assistant to the organization and preparation of workshops, meetings and events, travel and accommodation arrangements for project personnel/consultants;
Assist Project Associate in obtaining quotations for vehicle repairs/servicing;
Be responsible for the office security;
Maintenance of files and records relevant to the project;
Perform minor renovation works in the project office;
Other duties as assigned.

Competencies

Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to participate client’s upcoming needs and concerns
Registry and correspondence management: Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
Vehicle management: Knowledge of policy and procedures on fleet management
Events Management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Safety management (including Air, Road, Fire): Knowledge of air, road, fire safety programmes/systems and ability to assess and identify mitigation measures

Required Skills and Experience

Education

Secondary Education.
Valid driving license of 'B' category

Experience

3 years of professional driving experience in short and long road driving with safe driving records.

Required Skills

Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
Demonstrates excellent knowledge of protocol .
Demonstrates excellent knowledge of security issues .
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Desired Skills

Experience in administrative work, preferably in an international organization is desired
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.
Focuses on result for the client.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.
Responds positively to critical feedback and differing points of views.

Languages

Fluency in Romanian and Russian (written and spoken).
Working knowledge of English.
Knowledge of one or more minority languages relevant for Moldova, including Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.

Institutional Arrangement

Under the guidance and direct supervision of the Project Manager and under overall supervision of the relevant UNDP CO Programme staff, the incumbent assists in the effective and efficient management of the project through a range of actions, including driving and administrative support management. The employee applies and promotes a client-oriented approach consistent with UNDP rules and regulations.

Required Documents

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Vacancy End Date: 5 August 2022

To apply please address the link: https://bit.ly/3JiiO8T