MDM is looking for Administrative Coordinator/Country Administrator
For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Main mission:
In the context of the mission opening in Moldova and under supervision of the General Coordinator, you will have to:
• Define, adapt, plan and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values
• Plan, centralize, coordinate and supervise financial management and financial administration of mission
• Provide technical support to operational staff on the HR and financial management of the mission.
Main activities:
Maintain expected standards regarding procedures and deadlines
Lead the cross-cutting and multi-disciplinary connection within the context of the activities with MdM and partners’ teams
As necessary: provide technical supervision, support partners. Compile, control and check elements submitted and ensure compliance with the MdM framework
Human resources management
Establish and update a HR strategy in line with the mission strategy and ensure it is aligned with the local HR regulations and MdM’s HR policies
Update and monitor the HR budget
Ensure the rolling out of the classification and salary grid
Establish, update and ensure compliance of the recruitment process and procedures
Define, update, disseminate and supervise of the implementation of the HR contractual framework for national staff
Supervise and/or carry out HR recruitment
Supervise the administrative management of staff: drafting contracts, monitoring, establishing, and archiving staff records
Financial organization and compliance
Develop and implement the financial procedures and guidelines
Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations by all staff
Ensure MdM compliance with tax laws
Ensure MdM salary payments are in line with Local Labour and are completed in an accurate and timely manner
Ensure a harmonized financial organization and ensure accurate documentation of all financial transactions
Treasury & Accounting
Share fund requests to HQ
Ensure that payments are made in a timely and secure manner
Be responsible for the soft accountancy of all sites for both accounting & donor allocation
Be responsible for the update and implementation of the money management protocols
Coordinate the closure of monthly accountancy
Team management
Recruit the staff under your direct or technical responsibility
Ensure proper induction, capacity building and on the job training to team members
Reinforce the capacity building of the administrative department staff
Communication, Reporting & Capitalisation
Liaise with International NGOs Admin/HR coordinators in-country
Participate to MdM team meetings
Ensure the archives of folders of national staffs
Approve monthly statements and ensure sending them monthly to HQ
Main skills:
Three years’ higher education management qualification
Four years’ experience minimum (including at least two years’ experience in the international charity field as administrator)
Experience on a similar position and in a mission opening context
Experience in negotiation and relationships with authorities in moving and difficult legal context
Diplomacy, negotiation, and networking skills
Ability to work under a minimum of supervision
Reactivity, anticipation, adaptability, capacity to take initiatives
Ability to classify and to manage priorities
Team spirit
Excellent Microsoft Office skills
Languages: Fluent Romanian and knowledge of English mandatory, Russian an advantage
You embrace the core values and support the proactive philosophy of Médecins du Monde.
Training– Previous professional experience required
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