Field Coordination Assistant (CCCM), IOM Moldova

CALL FOR APPLICATIONS

Open to Internal and External Candidates

                    Position Title

:

Field Coordination Assistant (CCCM)

                          Duty Station

:

Chisinau, Moldova

                        Classification

:

General Service Staff

            Type of Appointment

Duration :

All Inclusive Salary:

:

Special Short-Term Ungraded

Six months with possibility of extension

17000 MDL per month

        Estimated Start Date

:

As soon as possible

                         Closing Date

:

10 July 2022

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Following the launch of military operations across Ukrainian territory on 24 February 2022, substantive flows and displacements across Ukraine and toward neighbouring countries have been reported in the following days. While air travel has been suspended in Ukraine and Moldova, Ukraine shares land border with four European Union (EU) Member States: Poland, Romania, Hungary and Slovakia. Other non-EU countries (3) which share their border with Ukraine include Republic of Moldova, Russian Federation and Belarus.

Large in and outflows, along with the vast number of Ukrainian nationals and third-countries nationals who stayed in the country, creating pressure on the local governments in responding to enormously growing needs, on one side; and to and through Moldova of Ukrainian and Third Country nationals created  the need to set up a monitoring system and analyse the trends and patterns of mobility as well as to support integrated response in a comprehensive manner to support local governance systems, host communities and refugees and TCNs.

Under the overall guidance of the Chief of Mission, the supervision of the Program and Operations Coordinator and  the direct supervision of the CCCM Program Officer (Area based activities), and in close coordination with other response units of IOM Moldova mission, the Field Coordination Assistant will be responsible for:

Core Functions / Responsibilities:

  1. Support to the Program Officer and Area-Based Team in planning, coordination and implementation of field activities.
  2. Collect and internally share relevant data related to the area-based response activities.
  3. Verify and validate the collected data for data accuracy, and conduct data clean up and basic data analysis.
  4. Regular data entry into existing internal reporting tools (5Ws, internal SitRep etc),
  5. Take notes during meetings, produce accurate meeting minutes and/or meeting key points.
  6. Handling and proper administration of all online and hard files.
  7. Administrative support to the ad-hoc and regular area-based team travel – arrangement of logistics – in accordance with the mission policy.
  8. Translation of all necessary official program related documents from English to Romanian language and vice versa.
  9. Liaising with the local governments to create space for effective partnerships.
  10. Represent IOM at relevant fora created for purpose of the national Refugee Response Plan, local development plan and at all cross-cutting sectoral WGs, and in local coordination meetings, when necessary.
  11. Provide administrative and logistical support in technical capacity-building expertise to the governmental and non-governmental stakeholders.
  12. Ensure that efficient communication channels are followed upon with all IOM Moldova units.
  13. Support the financial monitoring and reporting through internal systems.
  14. Provide regular feedback on accomplishments and challenges.
  15. Performs other duties as they might be assigned.

 Required Qualifications and Experience

 Education

  • Four years of working experience with secondary [high school] education; two years of working experience with Bachelor’s degree.

 Experience

  • Experience in administrative or clerical duties.
  • Previous work experience in governmental or non-governmental sector is desirable.

Skills

  • Good knowledge of Word, Excel and the internet. Strong interpersonal, communication and negotiation skills.

Languages

Fluency in English, Romanian is required (oral and written). Knowledge of Russian is an advantage.

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators (Level 1)

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, security clearances and a valid COVID certification.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested applicants are invited to send the CV and cover letter in English to: hrchisinau@iom.int   

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 10 July 2022, however interested candidates are strongly encouraged to apply sooner.

In order for an application to be considered valid, IOM only accepts the applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 01.07.2022 to 10.07.2022