Extended deadline: Procurement Coordinator (NPSA-7) - Addressing the impacts of energy crisis and initiating solutions toward energy security and addressing energy poverty Programme (EU-funded)/FPI

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Starting with October 2021, Moldova is facing a significant increase of gas prices as a consequence both of very tight global energy markets and a recently amended contract with Gazprom Moldova gas supplier. During the winter season 2021-2022, Moldova purchased its gas at prices about three or four times higher than in previous years which represented about $770/1000 cubic meters in October, $450/1000 cubic meters in November and December and $650/1000 cubic meters in January 2022. The prices are highly dependent of international gas market fluctuations which puts Moldovan Government in the situation to quickly react in case of unforeseen excessive price increases. This has put significant pressures on Moldova’s public finances and on the ability of the most vulnerable citizens to afford gas throughout the winter. The situation is becoming more complex as the Gazprom applies a rigid approach in terms of contractual deadlines for payments of advances, which has not been the case ever before.

In response to this energy crisis, the Government of Moldova introduced a State of Emergency on October 22, 2021 and January 20, 2022 and has prepared an urgent response to strengthen the social protection system’s ability to respond to increased energy tariffs. The Moldovan Government response is to ensure compensations measures for heating of all population in the proportion of 67% (from tariff increase) in December 2021 to 80% in January 2022.

Given the increase of gas tariffs will lead to subsequent increases of the electricity prices, the entire national economy and population will be affected. In this circumstances, Moldovan Government is looking to diversifying gas and electricity supply, to strengthen its energy security and enabling a transparent, fully open and well-functioning energy market.

For a country in which nearly two thirds of the population lived on less than $10/day before the pandemic began, where the expenditure on food and energy absorbs the vast majority of vulnerable household incomes, and where the vulnerable households generate the lion’s share of its electricity from gas, the current energy price increase has already shown significant implications. Energy poverty is to deepen, particularly for the poor households that are having to face a three to four- fold increase in energy prices (for gas and electricity) during the 2021-2022 heating season and beyond.

Combined with the country’s aggravated context by the COVID-19 pandemic (5th COVID19 wave as the Omicron variant outbreaks) and on-going macroeconomic social distress, the energy shocks also pose major risks to the Government’s reform program, which seeks to strengthen Moldova’s alignment with European and global good governance practices and is central to Moldova’s hopes for achieving the SDGs. The current geopolitical situation brings additional urgency to pursue these actions.

The acute gas supply crisis in Moldova has also been subject of discussions within the Moldova-EU Association Council meeting on October 28, 2021. The EU and Moldova stressed the importance of resilience against any potential efforts by third parties to use energy as a geopolitical lever. The Association Council recalled the importance of continued energy market reform to strengthen competition and transparency in this sector. The EU has urged Moldova to ensure that the energy sector reform demonstrates full respect of the Energy Community acquis and is in line with the EU Third Energy Package. The EU side confirmed its support to the objective of Moldova to synchronize its electricity network with the Continental European Network (CEN), an important step towards the integration into the EU energy system and market.

Under these circumstances the Government of Moldova will be assisted to tackle the current energy crisis and energy poverty, and addressing prioritized systemic elements in the energy sector to cope with potential future energy crisis. In partnership with EU, UNDP Moldova will therefore, support the Government of Moldova:

To tackle the current energy crisis and energy poverty, and addressing prioritized systemic elements in the energy sector to cope with potential future energy crisis
To support the Government of Moldova in building its capacities towards strengthening the national energy security, as well as in improving the legal and regulatory framework and operationalizing specific rapid large-scale interventions to tackle energy poverty and support most vulnerable and affected groups of population and businesses.

The Programme duration is envisaged between 2022- 2023 with support from Foreign Policy Instrument (herewith FPI) of EU.
Duties and Responsibilities

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Administrative management

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Supervise other support staff (Procurement Assistant) and coordinate short-term consultants;
Assume overall responsibility for the coordination of administrative matters;
Monitor compliance with both UNDP and EU standards and ensure quality control of programme filing systems and files;
Provide advice to the team on procurement and contractual administration of processes.

Procurement

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
In accordance with the Programme Work Plan support the procurement of equipment, supplies and services ensuring full compliance with UNDP rules and procedures;
Prepare the procurement plans for the project and monitor their implementation;
Organize procurement processes, including preparation and conduct of RFQs, ITBs or RFPs, development of bidding documents, receipt of quotations, bids or proposals, their evaluation, negotiation of conditions of contracts, in full compliance with UNDP rules and regulations;
Organize procurement processes with respect to individual consultancy services (ICs, RLAs), coordinate receipt of applications and financial proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices; ensure that contractual processes follow the stipulated UNDP/EU procedures;
Prepare the submissions on the procurement processes to the Contract, Asset and Procurement Committee (CAP);
Draft contracts for goods and services for management approval;
Effective contracts management -draw up and maintain evidence and monitoring of awards and contracts with project implementing partners, consulting organizations, contractors, etc.;
Maintain records on national consultants, services providers and their respective status (contracts, ToRs, etc.) in accordance with corporate policies and procedures;
Monitor supplier’s performance with respect to the quality and timely delivery of goods and services;
Create and manage e-requisitions in ATLAS;
Undertake any other tasks requested on an ad hoc basis.

Other duties:

Keep abreast of UNDP rules and regulations in the area of responsibility and maintain an optimum level of knowledge by continuous learning;
Provide regular reports to the Project managers and flag any deviations from the work plans immediately;
Provide inputs for elaboration of proposals and implementation of cost saving and reduction strategies in consultation with Programme management.

The key results have an impact on the overall successful implementation and achievement of the objectives of the Programme. The information provided facilitates decision-making of the Project Board and UNDP management.

Institutional Arrangement

Procurement Coordinator will work under guidance and direct supervision of the Programme Manager in order to ensure smooth running of the programme.

The incumbent contributes to an effective and efficient implementation of Programme through a range of actions contributing to the design, planning, management and monitoring of project activities. The Procurement Coordinator applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Procurement Coordinator works in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery.

Competencies
Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management - Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management - Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Procurement - Data management: Knowledge of processing, storing, and validating procurement data
Procurement - Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement - Data analysis: Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement - Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations
Procurement - Category management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency

Desired skills in addition to the competencies covered in the Competencies section

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Focuses on result for the client and responds positively to feedback;
Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout
Consistently approaches work with energy and a positive, constructive attitude
Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively.

Required Skills and Experience

Education:

Secondary education
Bachelor’s degree in economics, finance, public administration or other related fields would be desired.

Experience:

7 years of relevant experience in supply chain management or purchasing.
Alternatively, if in possession of Bachelor’s degree, four (4) years of relevant work experience would be required.
Previous experience in development assistance or related work for a donor organization, consulting company, or NGO involving large scale procurement processes.
Previous experience in similar positions with EC/UNDP is an advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Language:

Fluency in English, Romanian and Russian (written and spoken).
Knowledge of one or more minority languages relevant for Moldova, including Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.

Required Skills

Displays cultural, gender, religion, race, nationality, age sensitivity and adaptability.
Treats peers fairly by maintaining consistent values, inspiring trust and confidence through personal credibility.
Accepts responsibility and accountability for the quality of the outcome of his/her decisions.
A proactive approach to problem-solving.
Ability to prepare accurate reports and other documents.
Ability to handle multiple tasks simultaneously and ability to prioritize.

Disclaimer

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Vacancy End Date: 16 June 2022

To apply please address the link: https://bit.ly/3E6u6e3