UNDP Moldova: Project Associate - Mayors for Economic Growth Facility (M4EG)/Transnistrian Dialogues II Projects

Background

Mayors for Economic Growth Facility (M4EG)
The EU in partnership with UNDP, promotes inclusive economic growth and innovation in the municipalities of the EaP countries. To that end, on January 1, 2021 the new phase of “Mayors for Economic Growth Facility” commenced. The project will run for 48 months. The project will support local authorities in Eastern Partnership countries to use innovative methods towards just and green development.
The proposed action is to enhance economic inclusive growth and job creation in the region by supporting local authorities in the EaP countries to design and implement Local Economic Development Plans (LEDP) 12. The action complies with the overall strategy and outcomes outlined in the Action Document - by strengthening capacities of local governments, creating inclusive innovation processes for design of investable projects that correspond to the developed LEDPs, and investing in portfolios of projects, in a way that bring tangible benefits to citizens.
During project implementation the M4EG network will increase to 350 local authorities, and 12 local authorities will go through a process of portfolio development. Three funding facilities will be available to the local authorities in the network: the EU Project Fund (2021), Annual Portfolio Call (2021-2023) and M4EG Innovation Project Call (2021-2023).

Transnistrian Dialogues II
The goal of the project is to foster a constructive engagement between experts, young activists, civil society and opinion leaders from Moldova and its Transnistrian region and the autonomous region of Gagauzia, to reduce tensions, increase mutual trust and understanding by setting up a permanent platform, thus laying the ground for a more consensus-based settlement process of the conflict and exercising upward influence.

To achieve its objectives, by combining the Track 2 and Track 3 conflict resolution platform for regular engagement, the project will create a mentorship platform to build capacity of younger generation of leaders from both banks in conflict resolution and cooperative problem solving, by equipping, training and exchanging experience and knowledge. This group of current and future Insider Mediators will deliver innovative solutions to conflict-generated issues by establishing a young and sustainable community of trained Insider Mediators.

Duties and Responsibilities

The Project Associate in close cooperation with the project team, under the direct guidance and supervision of the Project Coordinator, and overall supervision of the Portfolio Manager will ensure the provision of administrative and financial services of the highest quality and standards to the project team, UNDP Country office, as well as national counterparts and clients. More specifically:

Administrative management:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Monitor compliance with both UNDP and EU standards and ensure quality control of programme filing systems and files;
Assume overall responsibility for the coordination of administrative matters;
Provide advice to the team on financial and administrative issues;
Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc) and coordinate short-term consultants;
Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
Prepare and issue contracts;
Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities;
Draft minutes of Project Board and other project related meetings;
Assume responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
Arrange and coordinate translation services/projects;
Arrange external and internal meetings (including the meetings of the Project Board, pre-bidding conferences, launching events, workshops, interviews, as well as other relevant meetings etc.).

Financial management:

Prepare requests for advance of funds and/or direct payments;
Monitor budget expenditures for the above-mentioned projects and maintain a proper record of approved project budgets and their revisions;
Prepare proposals for budget revisions for the above mentioned projects;
Upon request, prepare and submit expenditure and programme budget status reports;
Prepare other recurring reports as scheduled and special reports as required for budget preparations and audit;
Maintain accurate budget reporting in both UNDP and EU standard templates;
Respond to queries from the UNDP and EU Delegation with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
Prepare finance reports for donors for the above mentioned projects;
Verify vendor’s information in Atlas and submit requests for vendor updates;
Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
Undertake other financial and administrative tasks on an ad hoc basis.

Procurement:

In accordance with the Work Plan support the procurement of equipment, supplies and services ensuring full compliance with UNDP rules and procedures;
Elaborate the procurement plan for the above mentioned Projects and monitor their implementation;
Organize procurement processes for the above mentioned Projects in full compliance with UNDP rules and regulations;
Create and mange e-requisitions in ATLAS;
Arrange for equipment maintenance and insurance as required;
Ensure that contractual processes follow the stipulated UNDP procedures;
Clear and ensure delivery of equipment and supplies procured for the various programme sites;
Maintain an equipment and spare inventory including verification and transfer when required.
Other duties as assigned.

Key Results:
The key results have a direct impact on the overall successful achievement of the projects. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Project Board, the Beneficiary and UNDP management.

Summary of Key Functions:
Under the guidance and direct supervision of the Project Coordinator and the Programme Associate incumbent contributes to an effective and efficient implementation of projects through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Associate applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
The Project Associate works in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal control framework and results-based management tools is a must.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning

Shares knowledge and experience.
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic environment.
Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.
Demonstrates openness to change and ability to manage complexities.

Additional skills and competencies

Previous experience with EC/UNDP is a strong advantage.


Required Skills and Experience

Academic Education

University Degree in economics, finance, accounting, public administration or other related field.

Work experience

At least five years of experience in administrative work, accounting/finance, economics, or other substantive area is required.
At least two years of previous experience in development assistance or related work for a donor organization, consulting company, or NGO is compulsory.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Required languages (at working level)

Fluency in oral and written English, Romanian and Russian.
Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.


Disclaimer

Important applicant information

All posts in the N-PSA categories are subject to local recruitment.

This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

UNDP is an employer committed to gender equity and to providing equal opportunities to both male and female.

UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Please note that only applicants who are short-listed will be contacted.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names, and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.

Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality. The UNDP Service Contract modality is phasing out over the coming year. More information about the N-PSA is available here https://bit.ly/341OFXC

Vacancy End Date: 16 August 2021

To apply please address the link: https://bit.ly/3xj2kpq

 

 


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