Renovation of the façade of the Cultural Center in Carpineni commune, Hincesti raion - Extended

Title: Renovation of the façade of the Cultural Center in Carpineni commune, Hincesti raion - EXTENDED

Tender identification number: FY22-CM-CAR (02)

Launch date: April 26, 2022, 17:00 (Chisinau local time)

EXTENDED Deadline: May 27, 2022, 10:00 (Chisinau local time) 

Contracting authority: Public Association International Research & Exchanges Board, Representation in Moldova "IREX" (PA IREX Moldova)

Comunitatea Mea Program, a program administered by the International Research and Exchanges Board (IREX) and funded by United States Agency for International Development (USAID), invites competent and experienced contractors to submit a Bid for the renovation of the façade of the Cultural Center in Carpineni commune, Hincesti raion. The Carpineni Mayoralty is the Beneficiary of this project.

Scope of Work:  The project will consist of improvement of the energy efficiency and the aesthetic of the Cultural Center in Carpineni commune. The works include thermal insulation of the back wall using 10 cm thick polystyrene (678 m²), installation of new doors, installation of architectural elements and painting of the entire building.

The works will consist of:

• doors’ installation – 18.6 m²;
• thermal insulation of the back wall of the building using polystyrene – 678 m²⁾;
• installation of the decorative architectural elements (decorative precasted gypsum elements);
• painting of the entire building – 1,332 m².

The estimated period for the completion of the works is maximum three (3) months.

TENDER DEADLINES (all mentioned times are local, Chisinau time): 

REGISTRATION:

Interested Bidders must register their firms by 17:00, May 18, 2022 by filling out the Registration Form and sending it ONLY to tender.cm.md@irex.org. THE EXTENDED DEADLINE FOR REGISTRATION IS 17:00, May 25, 2022. 

PROJECT SITE VISIT:

IREX will organize a Project site visit on:

Date: May 11, 2022

Time: 12:00 (Chisinau local time)

Location: in front of the Mayoralty of the Carpineni commune, Hincesti raion

The IREX focal point for the arrangement is: tender.cm.md@irex.org

--------------------------------------

Please, confirm your participation at the Project Site visit, ONLY by email to  tender.cm.md@irex.org by May 10, 2022, 17:00 (Chisinau local time).

A representative of IREX and LPA will be available to meet the intending Bidders at the address indicated above. The IREX’s representative will not be available at any other time and day for Project Site visits. The costs of visiting the Project Site shall be the Bidder’s own responsibility. The Bidders can raise questions, see technical documentation, check the Project Site environment.

If the Bidders have questions or clarifications during and after the Project Site Visit, they can submit the questions or clarifications ONLY to tender.cm.md@irex.org until 10:00, May 13, 2022 indicating the tender number in the subject title.   IREX shall forward copies of its response to all registered Bidders as a Bid Bulletin, as well as the Bid Bulletin will be available to all prospective Bidders on https://tender.md.irex.org/en/info on the same page as the Bidding Documents, including a description of the inquiry, but without identifying its source.

No verbal statement made during the Project Site visit shall modify the terms and conditions of the Bidding Documents, unless specifically incorporated in the Bid Bulletin of the Bidder’s Project Site visit or issued as an amendment to Bidding Documents.

EXTENSION N/A

REQUEST FOR CLARIFICATIONS/QUESTIONS FROM BIDDERS:

If the Bidders have questions or clarifications, they can submit the questions or clarifications ONLY to tender.cm.md@irex.org until 10:00, May 13, 2022 indicating the tender number in the subject title. THE EXTENDED DEADLINE FOR QUESTIONS OR CLARIFICATIONS IS 10:00 ON MAY 24, 2022.

BID SUBMISSION:

Bids must be received by IREX ONLY at tender.cm.md@irex.org not later than 10:00, May 20, 2022. Bids received after the deadline, as well as incomplete Bids will not be considered. THE EXTENDED DEADLINE FOR BID SUBMISSION IS 10:00, MAY 27, 2022. Please refer to Bid Bulletin no.1 for more information. 

Bid proposals can be submitted electronically only. Financial offers shall be made in MDL (Moldovan Lei). Detailed information regarding the submittal of the bids is presented in the Bidding Documents. No appeal against contract decision award is allowed.

1. Documents/bid proposals sent electronically need to be addressed ONLY to the following e-mail address tender.cm.md@irex.org not later than deadline mentioned in the timeline above. If the electronic files are more than 25 MB in memory, the Bidder may submit the Technical and Financial Offer by saving the files on one of the file sharing platforms such as Google Drive, OneDrive, DropBox, send.Tresorit.com etc. and submitting a link ONLY to tender.cm.md@irex.org
2. IMPORTANT: For electronic submission, in order to secure the secrecy of the financial bid, please archive the financial offer into an encrypted zip file. DO NOT SEND THE PASSWORD with your original electronic submission, but instead save it securely and send the zip file. The password shall be requested by IREX for successful technical offers after the technical evaluation will be complete and final records of the technical score have been made. The financial offers that were not password protected, IREX will still consider and protect their secrecy but at least 1 (one) person from IREX would be able to access the file and this will be considered acceptable by the bidder.

PERIOD OF VALIDITY OF BIDS:

Bids must remain valid for 90 (ninety) days after the bid submission deadline date specified in Bidding Documents. The period of the validity of Bids shall be until August 18, 2022, inclusive. The EXTENDED period of the validity of Bids shall be until August 25, 2022, inclusive. Details are provided in the Bidding Documents.

BID SECURITY:

The Bidder must furnish as part of its bid, a bid security in the total amount of 20,451 MDL and shall be valid for a minimum of twenty-eight (28) days after the expiration of the period of validity of the Bidder’s Bid mentioned in the Bidding Documents.

The Bid security shall be valid for a minimum until September 15, 2022, inclusive. The Bid security shall be valid for a minimum until September 22, 2022, inclusive – EXTENDED DEADLINE. Details are provided in Bidding Documents.

ATTENTION: The beneficiary of the bid security is the Public Association International Research & Exchanges Board, Representation in Moldova "IREX".

Evaluation Method for the Award of Contract: IREX will consider a combination of technical score and financial score, with a ratio of 50-50. Detailed evaluation criteria and formulas are provided in the Bidding Documents.

Please go to https://tender.md.irex.org/ro/info for more information

By applying to this Tender, the Bidder agrees and accepts all conditions and rules, listed in this Bidding Documents. Bidders shall bear all costs associated with the preparation and submission of their bids and contract negotiation. Comunitatea Mea will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tender. Participation of Bidders in this Tender will not generate any IREX obligations toward any Bidder. Comunitatea Mea reserves the right to accept or reject any bid that does not conform with the requirements of the bidding documents or to annul the entire tender process and reject all bids at any time prior to contract award, without thereby incurring any liability to any Bidder. All personal data are for the internal use of IREX and confidentiality is guaranteed.